Only YOU can make changes to your Summer Sessions schedule; neither the Berkeley Summer Sessions office nor the course instructor is authorized to "drop" you if you do not attend a class or do not pay. With a few exceptions, the only automatic enrollment transaction is a move from waitlist status to enrolled status. We expect students to drop courses they do not wish to attend. Please read the section on Refunds to be sure you understand the financial consequences of your adds and drops.
UC Berkeley students, registered in Spring 2009, can use Tele-BEARS for all enrollment transactions, except withdrawals.
Visiting students who have received their Confirmed Class Schedule via e-mail may use Tele-BEARS to drop courses, change grading options and cancel registration. They may also add courses only if there is available course credit from a previously dropped course. Withdrawals cannot be processed via Tele-BEARS. International students are strongly encouraged to speak with an advisor in the Berkeley International Office
before adding or dropping a course to ensure that they will remain in compliance with their visa status.
IT'S YOUR RESPONSIBILITY TO DROP COURSES!
Dropping or withdrawing from a course is NOT an automatic process. Students are responsible for dropping courses they are not attending, including waitlisted ones. If you do NOT drop an enrolled or waitlisted course, you will be charged for it. You may also receive an "F" grade which will remain on your permanent UC Berkeley transcript.
Students who cannot access Tele-BEARS and wish to withdraw or to add a course without course credit should use the Student Record Change Form.
You must print, sign and submit the completed Student Record Change Form to Berkeley Summer Sessions or to the Office of the Registrar in order for your request to be processed. You are also responsible for obtaining any required signatures of approval as outlined in the Student Record Change Form program. Please note that incomplete or illegible forms will delay processing.
You may submit the Student Record Change Form:
In person at the Office of the Registrar in 120 Sproul or at the Berkeley Summer Sessions Office in 1995 University Avenue, Suite 110 (cross street is Milvia)
Via fax to +1-510-642-2877
Via e-mail to summer@berkeley.edu with the subject line: RCF (insert your SID) (attach your completed and scanned form with the proper signature). If you do not follow this instruction, processing of your request will be delayed.
Deadline to Add Courses
While the deadline to add/enroll in courses is two weeks after the start of instruction, it is not a guarantee that you can successfully complete the coursework. If you wish to add Êor enroll in a course after instruction has begun, it is strongly recommended that you attend the course and speak to the instructor before you complete the enrollment process.
UC Berkeley students registered for spring 2009 and students newly admitted to UC Berkeley for Fall 2009 should use Tele-BEARS to add courses. When you enroll in a course or add your name to a waiting list using Tele-BEARS, you will be billed on your next CARS (Campus Accounts & Receivable System) statement.
Visiting and International students can use Tele-BEARS to add courses if:
You have received a Confirmed Class Schedule showing your student identification number (SID) and personal identification number (PIN) and established your CalNet ID and passphrase.
You previously dropped a course of equal or greater value.
If you do not meet both of the conditions above, you must file a Student Record Change Form in order to add a course. Please refer to the above instruction on how to submit a completed Student Record Change Form.
Summer Sessions courses fill on a first-come, first-served basis. Once enrollment for a class reaches its limit or fills its assigned room, a waitlist is opened. Berkeley students can add themselves to waitlists using Tele-BEARS. If visiting students request to be added to a full class, they are added to a waitlist by a processing office staff (Berkeley Summer Sessions or the Office of the Registrar).
Students on most waitlists are automatically enrolled in order, as space becomes available. In some cases, an instructor signature may be required to be enrolled from the waitlist.
For billing purposes, waitlisted classes are treated as enrolled classes. You will be billed for them. The deadlines to drop a class for a refund apply to waitlisted classes as well. Remove your name from a waitlist by dropping the waitlisted course if you no longer wish to remain on the waitlist, or if you are not able to enroll from the waitlist before the deadline to receive a refund.
Deadline to Drop Classes
*You are responsible for dropping any or all classes you do not wish to attend, including waitlisted classes, before the deadline to receive a refund or to remove the fees from your bill. Students are not automatically dropped from a classes for failure to attend or failure to pay (English N1A is the only exception).
UC Berkeley students registered for Spring 2009, and students newly admitted to UC Berkeley for Fall 2009 should use Tele-BEARS to drop a course.
Visiting and international students may use Tele-BEARS to drop classes only if you have received a Confirmed Class Schedule and have established your CalNet ID and Passphrase. Otherwise, you must file a Student Record Change Form in order to drop a class. Please refer to the above instruction on how to submit a completed Student Record Change Form.
Dropping all classes in all sessions is considered either a cancellation or a withdrawal, depending on your timing. Please see the sections on cancellation or withdrawal for more details.
Deadline to Cancel Registration
Cancellation means you are dropping all classes in all sessions before your earliest session begins. If instruction has begun for one or more of your classes, you will need to request a withdrawal to drop all classes. If you wish to drop some but not all of your classes, please see the section on dropping classes
Special Program Participants
Students participating only in a special program offered by Berkeley Summer Sessions, such as Travel Study or Internship programs, must follow the program policy regarding cancellation and refunds published on their respective sections.
How to cancel
UC Berkeley students registered for Spring 2009, and students newly admitted to UC Berkeley for Fall 2009 may use Tele-BEARS to cancel registration. The option to "Cancel" must be used; you will not be allowed to drop your last class on Tele-BEARS.
Visiting and international students may use Tele-BEARS to cancel registration only if you have received a Confirmed Class Schedule and have established your CalNet ID and Passphrase. Otherwise, you must file a Student Record Change Form in order to cancel registration. Please refer to the above instruction on how to submit a completed Student Record Change Form.
What the record shows?
No notation will appear on your transcript.
What will be refunded?
UC Students and domestic visiting students will receive a refund of all fees, minus $100 cancellation fee, if fees have already been paid in full. If no payment has been made, all Summer Sessions fees will be removed from your CARS (Campus Accounts Receivable System) bills, but you will be assessed a $100 cancellation fee. If Financial Aid paid your fees, you will not receive a refund and you will be assessed a $100 cancellation fee.
International students will receive a refund of all fees, minus a $100 cancellation fee, if a Certificate of Eligibility (I-20 or DS-2019) has not been processed at the time of cancellation. If a Certificate of Eligibility has already been processed, the International Service Fee ($300) is not refunded.
Deadline to Withdraw With or Without Refund
Withdrawal means you are dropping all classes in all sessions after your earliest session begins. If you wish to drop some but not all of your classes, see the section on Dropping Classes.
Special Program Participants
Students participating only in a special program offered by Berkeley Summer Sessions, such as Travel Study or Internship programs, must follow the program policy regarding withdrawals and refunds published on their respective sections.
How to Withdraw
You cannot withdraw using Tele-BEARS and must file a Student Record Change Form.
You must print, sign and submit the completed Student Record Change Form to Berkeley Summer Sessions or to the Office of the Registrar in order for your request to be processed. You are responsible for obtaining additional approval signature(s) if required. Please note that incomplete or illegible forms will delay processing.
You may submit the Student Record Change Form:
In person at the Office of the Registrar (120 Sproul)
or at the Berkeley Summer Sessions Office (1995 University Avenue, Suite 110; cross street is Milvia)
Via fax to +1-510-642-2877
Via e-mail to summer@berkeley.edu with the subject line: RCF (insert your SID) (attach your completed and scanned form with the proper signature). If you do not follow this instruction, processing of your request will be delayed.
What the record shows
A notation of "Withdrew via petition, Summer, 2009" will appear on your UC Berkeley transcript. This notation cannot be removed. The notation is not a "W" grade and will not affect your overall GPA.
What will be refunded
The withdrawal processing fee is $192 (plus Class Pass fee if applicable) for UC students, $385 for domestic visiting students, and $685 for international students. Refund for the course fee will be determined based on the deadline to receive a refund for each class.
Deadline to Change Grading Option
The grading option for each class is required to be selected at the time of enrollment. Students may change their initial grading option at a later time before the posted deadlines.
Available Grading Options:
Letter Grade (A,B,C,D,F)
Passed/Not Passed (P/NP)
Satisfactory/Unsatisfactory (S/U)
Please refer to the academic policies on rules governing P/NP and S/U options.
UC Berkeley students registered for Spring 2009, and students newly admitted to UC Berkeley for Fall 2009 should use Tele-BEARS to change the grading option.
Visiting and international students may use Tele-BEARS to change the grading option only if you have received a Confirmed Class Schedule and have established your CalNet ID and Passphrase. Otherwise, you must file a Student Record Change Form in order to change the grading option. Please refer to the above instruction on how to submit a completed Student Record Change Form.
Most universities will not accept P/NP or S/U work for transfer credit. Please consult the appropriate office at your home campus before selecting this option.
Under special circumstances, students may petition to make enrollment changes, such as add, drop, withdrawal or change of grading options, after the published deadlines. These changes cannot be made online. Students must complete a Student Record Change Form to request a retroactive change and are required to obtain additional signature(s) before the request can be processed.
UC Berkeley Students in the College of Letters & Science or the College of Environmental Design College Dean's approval is required for all retroactive changes. For a retroactive add, the instructor's signature is also required. When the Student Record Change Form is complete with all required signatures, please submit the form to the Summer Sessions for the Director's signature approval and final processing.
UC Berkeley Students in the College of Natural Resources, College of Chemistry, or College of Engineering
Director of Summer Sessions' signature is required for all retroactive changes. For retroactive add, the instructor's signature is also required. Please submit the following items to Berkeley Summer Sessions in order to obtain the Director's signature:
Completed Student Record Change Form
Signed Personal Statement explaining the circumstances of the late change
Any supporting documents if available
